DATES: Saturday & Sunday, March 22nd-23rd, 2025

LOCATION: Pecan Grove Park - West
                    3200 Canyon Creek Drive
                    Sherman, TX 75092

TIME: Saturday, March 22 - 9:00 AM to 6:00 PM
          Sunday, March 23 - 10:00 AM to 5:00 PM

SET-UP: FRIDAY ONLY - March 21st, 2025 - 8:00 AM to 8:00 PM
              NO EXCEPTIONS without 24-hour notice and Vendor Coordinator approval.

TEAR DOWN: No tear down before 5:00 PM on Sunday, March 23rd,  without special permission.

MARKETING: Event will be marketed in Texas, Oklahoma, Arkansas, Louisiana and beyond.

APPLICATION DEADLINE: All vendor applications are due by Jan. 17, 2025.

APPROVAL NOTIFICATION DEADLINE: All approvals will be notified through email by Jan. 24, 2025.

PAYMENT DEADLINE: Payment in full is due by Jan. 31, 2025. You must pay the full amount for your booth rental by the deadline to participate.  If you have not paid the full amount by the deadline, you will be removed from the vendor list and replaced with someone from the vendor waiting list. 

WAITING LIST: There is a vendor waiting list.  If you are not approved immediately and would like to be put on the waiting list. We are happy to do that.  You MUST be able to pay, in full, for your booth and come on short notice. 

CANCELLATIONS: Cancellations will not receive a refund.

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RULES FOR PARTICIPATION:

• Every vendor must provide a description of the product(s) they intend to sell. If a product description is not provided, you will not be approved.

• We strive to provide our visitors with a "Celtic" experience. We require that all vendors offer some Celtic themed merchandise in their booths.  It is not required that ALL stock is Celtic themed. 

•  It would be a bonus if you can offer a "Festival Special" that has a Celtic theme.  Vendors who provide significant offerings of Celtic themed products will receive preference over those who don't.

• Set-Up is on FRIDAY ONLY, no exceptions unless approved by Vendor Coordinator.

• You are responsible for bringing your own tent, table, chairs etc. The SCFHG does not provide any of these items.

• You are responsible for your own setup and tear down; we do not offer volunteers to help you. Please have enough workers to facilitate a quick setup and tear down.

• Electricity will NOT be provided. Self-provided generators must be preapproved with the Vendor Coordinator and must be quiet enough as to not interfere with neighboring vendors or nearby music/competition areas. Noise pollution will not be tolerated.

• There will be no parking available on the festival field. Vendors will be required to park in the designated remote parking lots. ​

• When unloading and loading your vehicle on the festival grounds, please drive cautiously and do not damage landscaping, grass, or other venue property. We currently use a city-owned, public park for our festival and there is a sprinkler system and sprinkler heads all throughout the grassy areas. DO NOT drive on the grassy areas. Violators will be removed from the festival and you will be responsible for repairs to any park features, such as sprinkler heads, light wires, etc..

• Once the festival has opened to the public, and the parking lot is filled with pedestrian traffic, vehicles will not be allowed in or out without special permission AND festival staff escort. Check with the main gate to coordinate an escort.

• Because of Health Dept. regulations, you may not sell food or give away food samples at your tent without a Health Permit. Even with a health permit, if you plan on offering anything more than a sample of your food product, you must also apply as a food vendor.

• You are not allowed to bring any ALCOHOL in or out of the festival grounds. You can purchase pints at our beer booths and consume it within the grounds if you are of age.

• Please drink responsibly.

• You may not leave your children (under age 13) unattended at your tent.

• You can leave your tent up overnight at the venue on Friday and Saturday night.

• Security (commissioned law enforcement officers) will be provided All 3 days (Fri, Sat & Sun) and overnight on Friday and Saturday nights, however, please take with you anything of high value or anything that cannot be replaced. SCFHG is not responsible for any lost, stolen or damaged items.

• The venue does allow for vendor camping and/or overnight RV parking however, there are no hook-ups or utilities available. Camp at your own risk. For those with RVs, Lazy L RV Park is located at 310 W. Wilson Street (Sherman) which is only 5.1 miles south of the festival grounds.

• The festival closes on Sunday, March 23rd at 5pm. You may begin to tear down at that time. NO vehicles will be allowed on the festival grounds until 5:30pm to allow pedestrian traffic to clear the park.  Early tear-down and leaving the festival early will result in non-approval the following year. 

• Please make sure all trash is removed from your booth and placed in the dumpsters. All boxes MUST be broken down before placed in the dumpsters or they will fill to capacity too quickly. 

 

THIS IS A RAIN OR SHINE EVENT. FEES WILL NOT BE REFUNDED DUE TO BAD WEATHER.

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VENDOR BOOTH SPACES ARE PRICED AS FOLLOWS:

FOOD VENDOR SPACE – $375
All food vendors must comply with health and safety laws, standards and regulations as defined by the Grayson County Health Department. For more information and permit details, visit www.co.grayson.tx.us

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GENERAL RETAIL VENDOR 12' X 12' SPACE - $275.
ADDITIONAL 12' X 12' RETAIL BOOTH SPACE (UP TO 5 SPACES)
Limit five (5) additional spaces - $50 each.

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**Any vendor who has applied and paid their full amount by Jan. 10, 2025, will receive a $25 discount off of their vendor rental fee. 

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NON-PROFIT VENDORS AND EXHIBITORS:

NON-PROFIT VENDORS are defined as a vendor who is selling products or offering services or is raising money, in some way, for a different organization or entity and not profiting themselves off the goods or services provided.

NON-PROFIT EXHIBITORS do not sell or solicit anything from festival attendees.

 

NON-PROFIT VENDOR SPACE (limited spaces available) -
Limited to one (1) 12' x 12' space each - $75/weekend

NON-PROFIT EXHIBITOR SPACE (limited spaces available)-
Limited to one (1) 12' x 12' space each - FREE

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• Non-profit organizations may sell merchandise, event or raffle tickets or ready-to-eat pre-packaged food which results in 100% of the proceeds benefiting the non-profit organization. This includes selling tickets to a future event, selling chances on a prize drawing or any similar fundraising activity. Activities of all nonprofit organizations must be approved in advance.

• Non-profit organizations are allowed to give away free festival-related items (such as balloons) or offer free activities (such as make-and-take craft projects).

• Activities of all non-profit organizations must be approved in advance.

• Non-profit organizations may display posters or literature and may have flyers, etc. to hand out if requested by visitors at the booth. *** Distribution of materials is restricted to assigned booth space.

 

PAYMENT:

Vendors fees may be paid online or by check.
Please make checks payable to: Texoma Society of CELTS
Please mail checks to:
Texoma Society of CELTS.  
ATTN: Vendor Coordinator
PO Box 332
Bells, TX 75414-9998

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AGAIN - THIS IS A RAIN OR SHINE EVENT. FEES WILL NOT BE REFUNDED DUE TO BAD WEATHER.